• PTO Officer Duties

     

    President

    • facilitates meetings
    • Acts as the point person between school personnel and members
    • Communicates with officers regarding job duties/responsibilities and delegate as needed.
    • Works with Vice-president to maintain social media and email account.
    • Acts as point person for all committee members.
    • Coordinates with chairpersons for volunteers and confirms volunteer clearances
    • Debit card purchases/ and signature of checks
    • Documents that require an official signature pertaining to the organization
    • Works with treasurer to draft and maintain yearly budget and tax forms.

    Vice President

    • Runs the meeting if the president cannot attend
    • Takes notes if the secretary cannot attend
    • Assists with volunteer sign ups when no committee chair.
    • Works with President to maintain social media and email account
    • Maintains essentials binder
    • Assists president with faculty feedback and requests.
    • Facilitates quarterly treasurers audit.
    • By-laws expert

    Treasurer

    • Signature of checks, deposits money, withdrawal monies.
    • Works with president to create and maintain budget
    • Maintains a monthly report of finances (given at meeting)
    • Maintains actual budgets on yearly budget
    • Prepares yearly budget to be voted on at June meeting.
    • Completes tax forms by July 30th.
    • Has all materials needed for quarterly audits.
    • Gets all materials to Vice President for essentials binder

    Secretary

    • Takes notes at all meetings
    • Maintains monthly sign in sheet from meeting.
    • Generates email list for members
    • Provides minutes from prior meetings to president, vice president and principal 7 days post meeting and uploaded to appropriate sites.
    • Prepare ballots for voting (May)
    • Assists with social media postings
    • Gets all materials to Vice President for essentials binder

    Fundraising Chair

    • Brainstorms fundraising ideas
    • Is primary person to run event unless someone else delegated
    • Organizes volunteers and communicates with president to get clearances confirmed
    •  Create a committee if needed
    • Communicates with companies/businesses
    • Organizes distribution of products
    • Provides fundraiser updates at monthly meetings.
    • Completes required forms to the treasurer for events
    • Follows fundraising procedures as kept in essentials binder
    • Creates all flyers, order forms, and communication about fundraiser
    • Gets all materials to Vice President for essentials binder

     

    Event Chairpersons- NOT A BOARD POSITION.

    • Is primary person day of event unless someone else is delegated
    • Recruits additional volunteers and delegates responsibilities
    • Creates a plan and budget for event to be voted on.
    • Organizes volunteers and communicates with president to get clearances confirmed
    • Communicates with Treasurer about funds required and completes forms
    • Creates flyers and other information pages pertaining to event
    • Gets all materials to Vice President for essentials binder

     

    Auditor- NOT A BOARD POSITION

    • Volunteer to assist vice president with quarterly treasury audit.
    • Assists Principal with election ballot count.

     

     

    *Other responsibilities for the organization will be discussed as needed*